CCDS students, faculty, and staff must read, understand, and agree to abide by the following technology-related policies. Address any questions to the Technology Help desk at (513) 979-0214 or firstname.lastname@example.org.
- Acceptable Use Policy
- Non-Standard Computer Use Policy
- Loaner Pool Usage Policy
- Tablet PC Insurance Coverage Policy
- Microsoft Enrollment for Education Solutions Licensing Policy
Philosophy (or “When in doubt”)
Computing at CCDS, whether on a student-owned or school-owned tablet PC or any other computer in use at school, is to be used for educational purposes that serve the school’s mission. Students and faculty are expected to use good judgment when working in gray areas not covered explicitly by the rules. Never provide personal information while online. You should assume that everything you do online can be seen by the entire world. All community members are expected to contribute to a stable and productive computing environment.
- The school’s codes of conduct extend to the electronic world. Do not use your computers to harass or bully others, to steal or borrow intellectual work, to access or store inappropriate materials, to disrespect teachers by “multitasking” during class (emailing, chatting, doing homework, etc.), or to break any other such rules.
- Playing games, chatting, and watching entertainment video are not allowed during the school day (unless associated with a class).
- Do not access or use other people’s accounts, computers, or folders, nor borrow computers or computer accessories without express permission from the owner.
- Do not plagiarize. While covered in the first bullet point, this bears repeating. Using the work of others without giving them the credit, even if they say it’s okay, is plagiarizing. Don’t ask others for their homework. Don’t cut and paste from the web without full citation.
- Do not break copyright law by using unlicensed software or pirating audio or visual materials.
Required by Virtue of our Network and Program
- Check your CCDS email daily. You are expected to do so, just as you will be in every professional situation after graduation.
- Be aware of the distractions that your tablet PC can present. You are a member of an amazing learning environment that extends far beyond your classroom walls. We have placed the world at your fingertips, but given this “constant connectivity,” you need to make a conscious effort to limit distractions to improve your productivity. This is an essential skill in today’s world. The business of school is to do well in classes and flourish in an academically rigorous program that prepares you for college and beyond.
- Don’t neglect or abuse your tablet PC. Penalties are significantly increasing for both, since they drain our resources. Lock up your tablet when not in use, and do not leave it unattended. Carry it in the bag purchased with it, and avoid situations where it will get damaged, stepped on, cracked, etc.
- Return loaners promptly, and treat them with respect. They are CCDS property, and it’s the only way to ensure one will be there for you when you need it.
- Back up your work. Use an online backup service or an external hard drive. Back up your academic work, music, videos, photos and any other data important to you on a regular basis. Your network folder (H-drive) may be used for temporary backup only, such as during reimaging of your computer.
- Do not load non-standard software or plug-ins that will affect the functioning of your machine. Your tablet PC will be reimaged if it cannot handle your academic computing needs.
- Do not use your computer as an excuse. Save often. If your machine fails at home, do your work on paper or in some other way. Just get it done.
In addition to the above philosophy, prohibited behaviors, and network/program requirements, there is another category of computer use standards often referred to as “netiquette” that you should employ in preparation for adult life. Netiquette includes not wasting others’ time with chain letters, providing clear subject headings in emails, guarding your private information from online surfers, etc. For a more complete guideline, see the article Netiquette by Study Guides and Strategies.
Hardware and software standardization are important factors with respect to the following issues:
- Teachers can plan more effective classroom technology use when all students have the same hardware and software features available on their computers.
- The burden of computer maintenance is substantially lessened when hardware is standardized.
- It is much easier to keep a functioning computer in the hands of each student every day when loaner units are available for a student’s specific computer model.
Our policy, therefore, is that all students in grades 5–12 are required to use a CCDS-standard tablet PC purchased through CCDS and no more than four years old.
When a student’s tablet PC needs to be repaired during the school year, that student will be issued a loaner computer of the same model. Under normal circumstances, loaners will not be issued during the summer months. It is not possible to exchange hard drives in Microsoft Surface Pro computers, so it is very important that the student save his documents to OneDrive for Business so that the student may continue to access his own working environment on the loaner. The student is responsible for returning the loaner promptly when his repaired tablet PC is available. Failure to return a loaner in a timely manner may result in the assessment of late fees to be determined and applied at the school’s discretion. Students are required to take reasonable care of loaners in their possession. Repair of damage to a loaner in excess of normal wear and tear is the financial responsibility of the student’s family. Determination of such excess damage is at the school’s discretion. Prior to issuing a loaner to a student, the loaner will be checked for preexisting damage. Such damage, if any, will be recorded in writing on a form that the student and the school will sign.
CCDS does not provide casualty insurance coverage for tablet PCs. Students’ families who wish to cover their tablet PCs for theft or other total loss should contact their own insurance providers. Such coverage is usually available as an inexpensive, sometimes no-cost, rider on a homeowner’s policy. All CCDS tablet PCs do have a four-year warranty with coverage for accidental damage, although such coverage is limited in terms of monetary amount and number of incidents. This warranty provides no coverage for total loss. All CCDS tablet PCs are equipped with the Computrace loss tracking service from Absolute Software. Computrace provides a service guarantee such that Absolute Software pays the owner $1,000 for any tablet PC lost and not recovered in the first year after purchase. The payment decreases by $200 per year thereafter, or $800 in the second year of service, $600 in the third year, and $400 in the fourth year. Computrace coverage does not apply to computers that are destroyed but still in the owner’s possession.
CCDS licenses the Microsoft software used on school-owned and student-owned computers under a subscription program called the Microsoft Enrollment for Education Solutions Licensing Agreement (EES). Under the terms of the agreement, CCDS users are entitled to use the latest versions of Microsoft Windows and Microsoft Office software as long as the agreement is in effect and they remain employed by or enrolled at CCDS. In addition CCDS employees using Microsoft Office on school-owned computers are entitled to use Microsoft Office on home computers that they own, one per employee. Home use rights do not apply to students. The EES agreement provides a perpetual license to the covered software for students who graduate from CCDS. That perpetual license applies to the versions of the software installed at the time of graduation. The perpetual licensing provision does not apply to students who withdraw from the school for circumstances other than graduation, and it does not apply to employees. The EES agreement requires that all students in grades 5–12 be covered, and with certain exceptions, all employees.
When students leave the school, they are no longer covered by the EES agreement. Except as described above for graduates, Microsoft requires that they either obtain another license to the software or uninstall it. Note that all tablet PCs purchased through CCDS are provided with a perpetual license to a particular version of Windows, but any major version upgrade performed under the school agreement, e.g. Windows 8 to Windows 10, would need to be uninstalled when leaving CCDS. Tablet PCs are not provided with any perpetual license to Microsoft Office 365 ProPlus, so that software would need to be uninstalled or another subscription license obtained. Note also that after leaving CCDS, students may be attending another institution covered by a Microsoft EES agreement or other volume licensing agreement. Students should contact that institution’s information technology department to determine if their installed Microsoft software is covered under such an agreement. When employees leave CCDS, their home use rights to Microsoft office terminate, and that software must be uninstalled from their home computers.