FAQs

The health and safety of campers is our main priority.  Below are answers to commonly asked questions. 

• CCDSummer employs a full-time nurse. 
• A healthy lunch with allergen-friendly and dietary options is provided for all-day programs. 
• To keep our summer community healthy, campers presenting symptoms should remain home until they are symptom-free for 24 hours without medication. 
• Campers should have a Student Medical Record Form on file before May 1. 
• CCDS students enrolled for the 2022-23 academic year may use their medical records on file in Magnus. Please confirm that the form is current.  
• All buildings are zoned “nut-free” to minimize risk for individuals with severe nut allergies. 
• Families should report diagnosed communicable illness (e.g. hand, foot, and mouth disease, strep throat, Covid-19) to the Summer Programs office or camp nurse.   
• To help mitigate the spread of illness on campus, an email will be sent to families when reported cases of a contagious illness exceeds 10% of affected campers/staff. 

The safety and security of every child is our top priority. Planning and procedures are designed to prevent situations that could compromise any of our campers’ safety. Preparations to ensure all reasonable precautions have been taken, and building entrances are locked during drop-off and pick-up times. Building access after 8:30 a.m. will be through the Summer Programs office or upper school main entrance.  
 
Also, contingency plans with the Indian Hill Rangers are in place, if necessary. Parents’ help in providing a safe and secure building is appreciated. We ask you to please contact the director of summer programs at 513-979-0229 or moulint@countryday.net to alert the camp to potential problems or concerns. 

Prescription medication can be administered when the appropriate paperwork is on file.  An adult must deliver all medication to the camp nurse with a completed prescription medication form.   

Medication Guidelines: 

• Campers are not permitted to carry any medication (prescription or over the counter) except inhalers, epi-pens, and insulin pumps. 
• Medication orders need to be current. The parent/guardian should inform the nurse if the medication is changed or discontinued. 
• The parent/guardian and licensed healthcare provider (NP, PA, MD, DO, or dentist) must sign the medication form before personnel can administer prescription and non-prescription medication at camp. 
• All medication will be stored in the nurse’s office in a locked cabinet or locked refrigerator. 
• The nurse or staff member will administer the medication to the child in accordance with the licensed prescriber’s written instructions. 

In all cases, the parent must assume responsibility for the safe delivery of medication to the camp nurse. All prescriptions must be in the original containers, clearly marked by the pharmacist or manufacturer. All labeling must include: 

• Camper’s name
• Medication name
• Dosage amount
• Route of administration
• The time interval of the dose
• Pharmacy telephone number (if prescription)
• Licensed prescriber’s name and telephone number

To safeguard the health of campers with life-threatening allergies or health concerns, campers are not permitted to bring food from home to campus. CCDSummer provides healthy lunches and offers allergen-friendly and dietary options.  Lunch includes an entree and a salad/deli sandwich bar.  

We are happy to partner with families whose children are picky eaters or need support making healthy choices at lunch to ensure they enjoy a nutritious lunchtime meal. 

If our lunch options do not meet the needs of a student with allergies or health issues, we will grant permission for the child to provide his or her own lunch. Parents should contact the summer programs office at 513-979-0229 or moulint@countryday.net to schedule a meeting. 

Attendance is taken daily.  Parents should notify the Summer Programs office at 513-979-0229 or the camp counselor regarding an absence, schedule change, or other pertinent dismissal information.  

The Summer Programs office or counselor must be notified when an individual not identified on the authorized pick-up list will be retrieving a camper. Before the camper is released, this individual must present a photo ID to staff. We will reach out to the emergency contact(s) when notification is not received to obtain verbal authorization before releasing the camper. 

The cancelation/refund policy is:

• There are no pro-rated fees or refunds for campers arriving after the start of the session, leaving before its completion, or missing any time during camp.
• Refunds will only be granted with a request in writing by June 1. The registrant will receive a 90% refund of the course fee.
  • Cancelations after June 1 forfeit the course fee.
• With a doctor’s note, medical refunds will be granted up to two weeks before a camp starts.   

At Country Day, we address all concerns promptly and respectfully.  To resolve an issue, please begin the discussion with your child’s camp counselor, as most questions can be handled in this manner. Camps counselors share their contact information before the start of camp. Please contact the applicable summer camp coordinator if you wish to pursue a matter further.

• CCDSTEM, CCDStudio, CCDSports Coordinator:  Terri Sears, searst@countryday.net
• CCDSparts Toddler Camp, CCDSprouts Nature Coordinators: 
  • 3-Day Camps: Lee Ann Bertsch, bertschl@countryday.net
  • 5-Day Camps: Tara McMullen Hofstetter, hofstettt@countryday.net

If you still need assistance or if the matter involves a summer camp staff member, please contact Tina Moulin, director of summer programs, at 513-979-0229 or moulint@countryday.net.

Camp fees are based on costs per camper, so we do not offer family discounts.

If you are late for pick-up, contact the camp counselor and/or summer programs office at 513-979-0229. 

Repeated late pick-ups result in late fees, which are payable at pick-up.  A $5 fee for the first 10 minutes and $1 per minute after will be charged per family. Excessive late pick-ups can result in restrictions from participating in the camp.

All-day campers who have a rest/nap time may bring a small, lightweight blanket (light cotton, muslin) for rest time.  The rest/nap items will be sent home weekly to be laundered.

Families new to Country Day’s campus are invited for a campus tour on Friday, June 9 from 3:30 p.m. – 5:30 p.m.  Tours will run every 20 minutes and provide an opportunity to familiarize yourself with campus and ask questions before camp starts.  The tour will include drop-off, pick-up, and camp locations, dining facilities, the athletic complex, and outdoor spaces. 

Campers should only bring the followings items listed below:

Camp provides a healthy lunch and morning/afternoon snacks, and allergen-friendly and dietary restriction options are available.  In addition to an entrée, alternative options are available on the salad/deli bar for campers in grades 1 – 4 or offered during lunch service for our younger campers.

Campers should wear clothing appropriate for their respective camps. For safety precautions, crocs and sandals may be brought to camp for water play, but we ask that campers wear sturdy, tight-fitting, closed-toed shoes for daily activities. 

We realize summer is vacation time and families may miss some camp.  Unfortunately, our pricing and schedules are set and we do not prorate fees. Due to enrollment limitations, we do not have space for campers to make up missed days.